Edit the Name of a Document Library in SharePoint Online

Do you end up struggling to handle your doc libraries successfully attributable to poorly named or outdated library names? Look no additional! Enhancing doc library names is an important side of data administration, serving to you preserve group and improve consumer expertise. Whether or not it’s worthwhile to right a typo, align with evolving enterprise wants, or just enhance readability, understanding how one can edit doc library names is crucial for any SharePoint administrator or consumer.

This text will information you thru the step-by-step technique of modifying doc library names, offering clear directions and useful ideas to make sure a seamless expertise. We’ll cowl every thing from figuring out the suitable permissions to understanding the potential impression of identify modifications on present hyperlinks and permissions. By the tip of this text, you’ll possess the data and confidence to switch doc library names successfully, enabling you to reinforce the group and accessibility of your SharePoint atmosphere.

Moreover, we’ll delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align together with your group’s taxonomy and knowledge structure. By following these tips, you’ll be able to set up a naming conference that facilitates straightforward navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Concerns Earlier than Enhancing

Earlier than embarking on the method of modifying a doc library identify, it’s important to think about the next essential elements.

1. Influence on Present Hyperlinks and References

Altering the identify of a doc library can have an effect on present hyperlinks and references to that library. These might embody hyperlinks, embedded content material, and some other references that explicitly level to the unique library identify. It’s essential to evaluate the potential impression on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker instrument to determine and replace all affected hyperlinks.
Notify customers and stakeholders of the library identify change to make sure they will regulate their references.
Think about using a redirect service to routinely ahead customers to the brand new library location.

2. Influence on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Enhancing the library identify might have an effect on these permissions, probably denying entry to licensed customers. It’s important to evaluate the permission settings and be sure that the supposed entry rights are maintained after the identify change.

Mitigation Methods:

Verify the permission settings of the library to determine any affected customers or teams.
Replace the permission settings to mirror the brand new library identify.
Notify affected customers and teams concerning the modifications to make sure they will proceed accessing the library as supposed.

3. Influence on Search and Metadata

Doc library names are used for indexing and search functions. Altering the identify might impression the visibility and retrievability of paperwork inside the library. Moreover, any metadata related to the library, akin to tags or content material sorts, might have to be up to date to mirror the brand new identify.

Mitigation Methods:

Assess the impression on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material sorts, and customized columns.
Notify customers and stakeholders of the potential impression on search and metadata.

Utilizing Significant and Concise Names

When modifying a doc library identify, selecting a significant and concise title is essential. An efficient identify ought to precisely mirror the library’s content material and its objective inside the group. This permits customers to simply determine and navigate the library, selling effectivity and decreasing confusion.

Listed below are some ideas for creating significant and concise doc library names:

Use key phrases: Embrace related key phrases that describe the library’s material. This permits customers to rapidly perceive the library’s objective and find the paperwork they want.
Be particular: Keep away from obscure or generic names. As a substitute, present particular particulars concerning the library’s content material, such because the challenge or division it pertains to.
Hold it concise: Purpose for a reputation that’s between 3-7 phrases in size. A concise identify improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be conversant in particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Contemplate the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Extra Concerns

Along with the information above, take into account the next finest practices for modifying doc library names:

Use capitalization constantly: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the identify.
Keep away from particular characters: Particular characters, akin to colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Follow letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries inside the group. This ensures consistency and simplifies library administration.
Overview and replace commonly: Because the library’s content material and objective evolve, evaluate and replace its identify accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Dangerous
Venture Plan Paperwork	Docs
Advertising and marketing Collateral	Advertising and marketing Recordsdata
Buyer Service Information	Buyer Stuff

Avoiding Areas and Particular Characters

When modifying a doc library identify, it is essential to keep away from utilizing areas and particular characters. Areas might be interpreted as a separator, which might result in confusion when accessing the library. Particular characters, akin to commas, semicolons, and colons, also can trigger issues, as they can be utilized for different functions inside SharePoint. As a substitute, use underscores or hyphens to separate phrases within the library identify.

Listed below are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library identify. Use underscores or hyphens as an alternative.
Commas: Do not use commas within the doc library identify. Commas are used to separate checklist gadgets, and may trigger confusion in the event that they’re used within the library identify.
Semicolons: Do not use semicolons within the doc library identify. Semicolons are used to separate statements, and may trigger confusion in the event that they’re used within the library identify.
Colons: Do not use colons within the doc library identify. Colons are used to introduce a listing or definition, and may trigger confusion in the event that they’re used within the library identify.
Different particular characters: Keep away from utilizing different particular characters, akin to exclamation factors, query marks, and ampersands, within the doc library identify. These characters could cause issues when the library is accessed or used.

By following these tips, you’ll be able to assist be sure that your doc library identify is evident, straightforward to know, and accessible to all customers.

Listed below are some further ideas for selecting a doc library identify:

Use a reputation that’s descriptive of the library’s contents.
Hold the identify quick and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Be certain the identify is exclusive inside the website.

By following the following pointers, you’ll be able to select a doc library identify that’s each efficient and straightforward to make use of.

Desk of Characters to Keep away from

Character	Cause
House	May be interpreted as a separator
Comma	Used to separate checklist gadgets
Semicolon	Used to separate statements
Colon	Used to introduce a listing or definition
Exclamation level	May be complicated when utilized in a library identify
Query mark	May be complicated when utilized in a library identify
Ampersand	Could cause issues when the library is accessed or used

Enhancing the Doc Library Title in SharePoint On-line

Step 11: Enhancing the Doc Library Title by way of PowerShell

PowerShell is a robust instrument that can be utilized to handle SharePoint websites and libraries. You need to use PowerShell to edit the identify of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Hook up with the SharePoint On-line website that incorporates the doc library.
Run the next command to get the present identify of the doc library:

Get-PnPListItem -Record DocumentLibraryName

Run the next command to replace the identify of the doc library:

Set-PnPListItem -Record DocumentLibraryName -Identification DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the identify of the doc library has been up to date.

Extra Data

Listed below are some further issues to remember when modifying the identify of a doc library:

The identify of a doc library have to be distinctive inside the website.
The identify of a doc library might be as much as 255 characters lengthy.
The identify of a doc library can’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |
In case you change the identify of a doc library, any hyperlinks to that library will have to be up to date.

Instance

The next instance reveals how one can use PowerShell to edit the identify of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Record Paperwork
Set-PnPListItem -Record Paperwork -Identification 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

In case you encounter any issues when modifying the identify of a doc library, you’ll be able to attempt the next:

Just be sure you have the mandatory permissions to edit the doc library.
Ensure that the identify of the doc library is exclusive inside the website.
Ensure that the identify of the doc library doesn’t comprise any of the next characters: /, , *, ?, <, >, :, ;, “, |

In case you nonetheless have issues, you’ll be able to contact Microsoft assist for help.

Enhancing the Doc Library Title in SharePoint On-Premises

16. Enhancing the Doc Library Title in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Heart: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Hook up with the SharePoint Web site

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Title

$library = Get-PnPWeb -Identification "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Title

$libraryName = "New Library Title"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Web site

Disconnect-PnPOnline

Different PowerShell Technique:

Set-PnPList -Identification "<document-library-url>" -Title "New Library Title"

Observe:

Exchange <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint website and doc library URLs respectively.
Guarantee that you’ve the mandatory permissions to switch the doc library identify.

Library Title Already Exists Errors

1. Error Dealing with

When creating or modifying a doc library, you might encounter an error if the library identify already exists. To deal with this, it is essential to know the error dealing with mechanisms in place.

2. Present Library with the Similar Title

In case you try to create a library with a reputation that matches an present library, you’ll obtain an error message. This error prevents duplicate libraries with the identical identify, which may result in confusion and knowledge administration points.

3. Library Title Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Which means that a library named “Paperwork” is totally different from a library named “paperwork.” Making an attempt to create a brand new library with the identical identify however totally different casing will end in an error.

4. Errors in Completely different Contexts

The error habits might fluctuate relying on the context and motion you’re performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical identify already exists.
Enhancing an Present Library: In case you try to edit an present library’s identify to match an present identify, additionally, you will obtain an error.
Shifting or Copying a Library: When shifting or copying a library, the vacation spot website should not have already got a library with the identical identify. In any other case, an error will happen.

5. Error Message Variation

The particular error message you obtain might fluctuate relying on the SharePoint model and settings. Widespread error messages embody:

“A library with this identify already exists.”
“The desired library identify already exists.”
“The library identify is already in use.”

6. The way to Deal with Errors

To resolve library identify already exists errors, comply with these steps:

Confirm the Library Title: Be sure that the library identify you’re utilizing is totally different from any present library names on the positioning.
Verify Case Sensitivity: Verify that the case of the library identify matches the prevailing library identify in case you are modifying it.
Select a New Title: If obligatory, choose a distinct identify for the library that doesn’t battle with present library names on the positioning.

7. Greatest Practices for Library Naming

To keep away from library identify conflicts and enhance knowledge administration, take into account the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are straightforward to determine.
Quick and Concise: Hold library names transient and to the purpose to reinforce readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with totally different browsers and programs.
Contemplate Synonymity: If potential, keep away from creating libraries with comparable names or synonymous phrases to attenuate confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to reinforce group and searchability.

8. Extra Concerns

Along with the steps outlined above, maintain these issues in thoughts:

Web site Assortment Recycle Bin: In case you delete a library by mistake, you’ll be able to restore it from the positioning assortment recycle bin inside a selected timeframe.
SharePoint Administrator: If you’re unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Celebration Instruments: There are third-party instruments obtainable that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) positioned within the top-right nook of the display. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure numerous settings in your new column:

Title: Present a descriptive identify in your column that precisely displays its objective.
Sort: Choose the information sort of your column, akin to textual content, quantity, date, selection, and so on.
Description: Enter a short description to assist customers perceive the aim and context of the column.
Required: Verify this field in order for you the column to be obligatory for every doc within the library.
Permit a number of values: Allow this selection to permit customers to enter a number of values in a single column for every doc.
Hidden: Verify this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and type templates however usually are not seen in the usual library view.

As soon as you have configured the column settings, click on on the “OK” button to create the brand new column.

Enhancing a Column’s Properties

To edit the properties of an present column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the suitable of the column identify. Click on on the arrow icon and choose “Edit” from the drop-down menu.

This can open the “Edit column” dialogue field, the place you’ll be able to modify the next properties:

Title: Change the identify of the column.
Sort: Change the information sort of the column.
Description: Edit the outline of the column.
Required: Allow or disable the obligatory requirement for the column.
Permit a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your modifications, click on on the “OK” button to save lots of the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the suitable of the column identify. Click on on the arrow icon and choose “Delete” from the drop-down menu.

This can immediate you with a affirmation dialogue field. Click on on the “OK” button to substantiate the deletion.

Column Varieties

SharePoint presents all kinds of column sorts to satisfy totally different wants. Listed below are a number of the generally used column sorts:

Column Sort	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of strains of textual content	Shops a number of strains of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Selection	Permits customers to pick a worth from a pre-defined checklist of choices.
Lookup	Hyperlinks to a column in one other checklist or library.
Individual or Group	Shops the names of customers or teams.

How To Edit A Doc Library Title

Libraries might be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a corporation may rename Advertising and marketing Collateral Library to Collateral Library and transfer it underneath a brand new Paperwork library.

From the positioning actions menu , choose Web site contents.
Choose Paperwork(or the identify of the library that incorporates the library that you just wish to rename).
Hover over the identify of the library that you just wish to rename and choose the ellipsis (…) on the suitable.
Choose Edit.
Underneath Title, edit the library identify.
Underneath Description (optionally available), edit the library description.
Choose Save.

Individuals additionally ask about 115 How To Edit A Doc Library Title

How can I rename a library in SharePoint?

To rename a library in SharePoint, comply with these steps:

Go to the SharePoint website that incorporates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" area, enter the brand new identify for the library.

Click on on the "Save" button.

How can I modify the identify of a SharePoint doc library?

To alter the identify of a SharePoint doc library, comply with these steps:

Open the SharePoint website that incorporates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Underneath the "Title" area, enter the brand new identify for the library.

Click on on the "Save" button.